Layer 5 · Operations
Role Registry
- Layer: 5 — Operations & Coordination
- Status: Present
- RCOS reference: §7.1, §7.6
Overview
RCOS definition7.1.1, 7.1.2, 7.1.4, 7.7.1
- 7.1.1 All ongoing responsibilities MUST be assigned to explicit, named roles rather than implicit expectations or informal agreements.
- 7.1.2 The community MUST maintain a **Role Registry** that includes, at minimum:
- 7.1.4 No ongoing responsibility MAY exist without an explicit role, and no person MAY be held accountable for responsibilities not formally assigned to a role.
- 7.7.1 Ongoing responsibilities MUST NOT exist without an explicit role.
Why require every responsibility to have a named role?
Ongoing responsibilities without explicit roles become invisible labor — done by whoever notices, resented silently, and impossible to hand over. Making every ongoing responsibility a named, accountable role is what prevents the community from running on the unpaid goodwill of a few members.
This registry defines all recognized roles within Fruit Haven. Every role has a defined purpose, authority, limit, and term length.
“In good standing” means a Full Member who has met their participation expectations in the last 6 months and is not currently subject to an active accountability process or conflict review under Layer 4.
Defined Roles
| Role | Purpose | Authority | Limits | Term Length (min/max) | Selection method |
|---|---|---|---|---|---|
| Communal Finance/Accountant (min 2) | Continuous documentation of finances. Cash holding / communal treasury management. | Approve expenses and investments; view balance & transactions of communal treasury; can grant spendings below $100 USD for other managers. | None; can operate within defined purpose. Any spending above $100 USD needs a proposal and voting process. | min: 3 months max: 12 months (renewable) | Selected from members based on skills or motivation |
| Financial Bookkeeper | Data entry: Income / expenses tracking. | None. | None; can operate within defined purpose. | min: 3 months max: 12 months (renewable) | Selected from members based on skills or motivation |
| C.A. (Community Area) Manager (1) | Acts like “Facility manager”. General repair and maintenance (e.g. Water & Electricity) and security around the community area (e.g. Cameras). | Decide over regular quiet hours; when to do a cleaning; closing hours/areas for guests & volunteers; create proposals for bigger investments. | Within defined scope. | min: 3 months max: 12 months (renewable) | Selected from members based on skills or motivation |
| Hospitality Manager (1) | Coordinates the arrival of guests; responsible for guests/volunteers hospitality; availability on call for questions; prevents double-booking of rooms; accepts payments and forwards them to the accountant. | Refuse and relocate guests. | Needs approval from owner for private homestead lots for relocation. | min: 3 months max: 12 months (renewable) | Selected from members based on skills or motivation |
| Nursery Manager (1) | Keeping plants alive; organization: labeling, propagating, pruning; preparing plants for sale; forwarding sales income to accountant. | Stocking, inventory organization, which plants to hold/propagate. | Within defined scope. | min: 3 months max: 12 months (renewable) | Selected from members based on skills or motivation |
| Project Manager (1 per project) | Direct specific projects (e.g. fixing a section of road, water system or CA building). Project Owner; Project planning; Supervision of work process. | To the specific project. | Limited to the specific project scope. | min: 3 months (or project length) max: 12 months (renewable) | Selected from members based on skills or motivation |
| Volunteer Coordinator (1) | Direct workshops and projects, assign work, decide details for volunteers. | Maintenance calls and decisions, leading. | Within business hours. | min: 3 months max: 12 months (renewable) | Selected from members based on skills or motivation |
| Soc. Media Manager (1) | Document, promote Fruit Haven online. | Publishing, removing, select content. | Within accounts regulations. | min: 3 months max: 12 months (renewable) | Selected from members based on skills or motivation |
| Meetings Organizer/ Facilitator (1) | Organization and facilitation of meetings. | Organize, publicize, facilitate or delegate a facilitator for weekly community meetings. | For now, only focusing on weekly community meetings. | min: 1 month max: 12 months (renewable) | Selected from members based on skills or motivation |
| Workshop Manager (1) | Manage inventory of hardware and power tools. | Over workshop hardware and tools. | Within defined scope. | min: 3 months max: 12 months (renewable) | Selected from members based on skills or motivation |
| Volunteer | Work as assistant/fellowship/internship to above mentioned roles. | Volunteers have no authority. Decisions need to be made by manager/coordinator. | Suggested contribution 20h/week. Coordinator decides details. | No minimum/maximum length | Consent based decision between full members via application |
| Guest | Can take over Volunteer work. | Guests have no authority. Decisions need to be made by manager/coordinator. | No contribution hours per week. | No minimum/maximum length | Consent based decision between Active Members (for Community Housing) |
Ratification Record
- Adopted: 2019-05-17 (Original Bylaws), 2026-05-19 (RCOS adaptation)
- Decision type: Strategic
- Version: v1.0.0
- Decision record: proposals/passed/2019-05-17_fh1-bylaws.md